Import Costing - File - Partial Release

If you have received a partial order, you can use this option to release the received items into stock. The import costing batch must include all items in the batch, whether they have been received or not. When the remainder of the goods are received, you can then edit each item line to enter the quantity received. You also have the option to print an Import Cost Part Release Report listing all the items released.

Technical Tip You can only partially release goods during import costing if the Allow Partial Releases on Import Cost field on the Import Costing Setup screen is set to Yes (refer to "Edit Company - Edit - Import Costing" for more information). Items cannot be added to or deleted from a batch once the batch has been partially released. In addition, you cannot edit details such as extra charges, invoices can't be added to the batch, and the POST TO CREDITORS option on the Import Costing Header screen is disabled.

You can later load the partially released batch, e.g. when you receive the remainder of the shipment (refer to "Import Costing - File - Load Partially Released").

To partially release a batch:

1. Process the import costing batch to completion stage.

Refer to "Import Costing Overview" for the steps involved.

2. Select FILE | PARTIAL RELEASE.

If the total of the line items received does not equal the invoice total (i.e. the Balance Amount does not equal the Total Received), Micronet displays a warning asking you to confirm that you want to proceed.

3. Select Yes to continue.

If the ENTER DEFAULT RECEIPT BIN LOCATION option is selected on the Import Costing screen (refer to "Import Costing - Edit - Enter Default Receipt Bin Location"), Micronet displays the Enter Default Receipt Bin Location screen.

4. Enter the temporary bin location that you want all the items in the batch received into, then select Ok.

You can also press spacebar then Enter to select a bin location. If you don't enter bin location, Micronet will post the items to their default bin locations.

Micronet displays the User Defined Questions screen.

5. Enter the heading you want displayed on your Import Cost Part Release report (e.g. the batch name or number), then select Ok.

Micronet processes the batch and displays the Select Output Device screen.

6. Select whether you want the report displayed on screen, printed, saved to a specific type of file, faxed, or emailed in a specific format.

Reference For more details on these options, refer to "Selecting the Output for Inquiries and Reports".

When it has finished printing the Import Cost Part Release report, Micronet displays a message asking if you want to reprint the report.

7. Select Yes to reprint the report or No if you don't want to.

Micronet redisplays the Import Costing screen.

All stock must be released before the batch can be posted uncosted – that is, you can only reconcile the uncosted batch when all stock has been released. You cannot post the import costing batch as costed.